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Arbeiter-Samariter-Bund (ASB) is a German relief and social-welfare organisation engaged in a wide range of social service provision in Germany and abroad. ASB started working in Indonesia in 2006 following the Yogyakarta earthquake and in the Philippines in 2014 following Typhoon Haiyan. ASB Indonesia and the Philippines is committed to improving meaningful access and participation for all. Strengthening individuals, communities, organisations, networks and decision makers’ capacities to create positive change, and enhance societies’ ability to manage risk.
We’re looking for Consultant for Baseline Survey
Project title : Strengthening Local Climate-Sensitive and Universal WASH Capacities Using and Disseminating the Green Humanitarian Approach
Area of Intervention : National level and Sub-National (DIY Province & Central Java Province, Gunungkidul District & Magelang District)
Target : Relevant actors in the fields (including government institutions, non-government organisations/NGOs, Organisation of Persons with Disabilities/OPDs, private sectors from national to local levels).
Duration : 1,5 month
Scope : DRR, Anticipatory Action, Humanitarian Response, WASH, Climate Action, Environment, Inclusion
Background
Arbeiter-Samariter-Bund (ASB) Country Office for Indonesia and the Philippines has been working in Indonesia since 2006 under the Memorandum of Understanding with the Ministry of Home Affairs (MoHA) of Indonesia and closely works with the Directorate of Village Government Development (Direktorat Jenderal Bina Pemerintahan Desa) and Cooperation Facilitation Center of the MoHA.
ASB is now at the initial stage of implementing the “Strengthening Local Climate-Sensitive and Universal WASH Capacities Using and Disseminating the Green Humanitarian Assistance Approach” program, funded by the German Federal Foreign Office. This three-year programme is implemented in fourteen countries’ contexts across Africa, Asia, the Middle East and Latin America, and Indonesia is one of the project areas. It intends to contribute to the practical implementation of WASH-related global commitments and strategies by fostering universal access to clean water and sanitation, promoting inclusive, climate-sensitive and environmentally conscious WASH approaches, and strengthening humanitarian preparedness, early warning and anticipatory action in areas most affected by disasters and climate change. In Indonesia, this programme is implemented in two villages in Magelang and two villages in Gunungkidul districts.
The program’s overall outcome is vulnerable communities have inclusive WASH capacities that consider the impacts of climate and environmental risks, and are able to prepare for, anticipate and provide proactive humanitarian assistance in response to extreme weather events. The program output consists of:
- Climate-sensitive WASH Services
Ensure universal access to climate-sensitive humanitarian WASH services that are adapted to the local context.
- Humanitarian Disaster Risk Reduction
Strengthened local disaster preparedness and response capacities, including preparedness, early warning systems and anticipatory actions, especially in the WASH sector, with the active involvement of vulnerable groups.
- Green Humanitarian Aid
Implementing partners and other humanitarian actors in the project countries are familiar with the Climate Charter and the Green Humanitarian Aid (GHuHi) approach and take them into account when planning and implementing aid measures.
- Knowledge management
Representatives of governmental and civil society disaster management institutions in the project countries as well as at the regional and global levels, have the technical knowledge and good practice examples in the field of climate-sensitive inclusive and green humanitarian aid and disaster risk reduction.
Under this program, ASB will conduct a Baseline survey of relevant actors regarding the capacity of high-risk communities in DRR, Anticipatory Action, Humanitarian Response, WASH, Climate Action, Environment, and Inclusion. The Baseline survey is a crucial step to understanding the current situation, further identifying the challenges, and establishing a reference point for future assessments.
The objective of Consultancy and Scope of Work
The study aims, but is not limited, to:
- Identify potential program stakeholders at various levels
- Measure the level of knowledge of the relevant actors related to disaster preparedness and response, with a focus on climate-sensitive and universal WASH with the Green Humanitarian Assistance and who need capacity building
- Identify high-risk communities incorporating climate-resilient WASH strategies into their preparedness and response planning
- Identify high-risk communities with access to WASH solutions that have been designed to withstand climate and environmental impacts
- Identify areas with inadequate or no access to clean water and sanitation
- Identify the population with access to safe water, sanitation facilities (using gender and disability perspectives) and disposing of solid waste safely in the target area
- Identify communities at risk from extreme weather events and environmental risks in the target area
- Identify practices done by CSOs to address climate and environmental risks in humanitarian interventions
- Identify practices done by CSOs in sharing best practices and integrate the Climate Change Charter, including who have signed
- Identify the existing water supply systems in the program area.
- Develop recommendations for the follow-up actions within the scope of the project objective.
The expected results of the study are:
- Existing potential program stakeholders at various levels are identified and documented.
- The level of knowledge of the relevant disaster preparedness and response actors, focusing on climate-sensitive and universal WASH with the Green Humanitarian Assistance and who need capacity building, is measured and documented.
- Existing high-risk communities incorporating climate-resilient WASH strategies into their preparedness and response planning are identified and documented.
- Existing high-risk communities with access to WASH solutions that have been designed to withstand climate and environmental impacts are identified and documented
- Existing areas with inadequate or no access to clean water and sanitation are identified and documented
- Existing populations with access to safe water, sanitation facilities (using gender and disability perspectives) and disposal of solid waste safely in the target area are identified and documented
- Existing communities at risk from extreme weather events and environmental risks in the target area are identified and documented
- Existing practices done by CSOs to address climate and environmental risks in humanitarian interventions are identified and documented
- Existing practices done by CSOs in sharing best practices and integrating the Climate Change Charter, including those who have signed, are identified and documented
- Existing water supply systems in the program area are identified and documented.
- Recommendations of the baseline for the follow-up action in the project’s scope are available by the end of the baseline.
The baseline survey will generate strategies to help implement the project which is appropriate to the setting and design relevant capacity building that will enable the relevant actors to initiate and promote inclusive, climate-sensitive and environmentally conscious WASH approaches, and strengthen humanitarian preparedness, early warning and anticipatory action in areas most affected by disasters and climate change. Practically, the result of the baseline survey will be used to design relevant awareness-raising and knowledge improvement activities of relevant actors based on identified gaps and needs Including increasing access facilities to clean water and sanitation in affected disaster areas and climate change.
The Consultant will prepare and submit a draft proposal on how they intend to conduct the baseline survey. The consultant is expected to propose and design a suitable methodology for gathering information and delivering results. The consultant can be a professional (individual) or a firm, but it would be better if it consisted of a team where each member of the consultant team has experience in different sectors (DRR, Anticipatory Action, Humanitarian Response, WASH, Climate Action, Environment, Inclusion). The consultant is expected to independently organise the permit needed for the survey (if required) and make a necessary arrangement with the relevant actors.
The Consultant is expected to:
- Develop and submit a proposal for a baseline survey which covers the objective, data collection and analysis methods and instruments, targets, outputs, detailed timeline, (based on ToR with necessary adjustment), the structure of the final report, qualification and role of the survey team member(s), and a detailed breakdown of consultancy cost (in excel sheet).;
- Conduct a desk review of the project and other documents relevant to the survey.
- Develop and present the Baseline survey detailed plans, including survey instruments (such as questionnaires and interview forms) for ASB review prior to the survey.
- Undertake Baseline survey targeting relevant actors as listed/planned.
- Process and analyse the data, write and submit a draft report of the survey;
- Present Preliminary findings to ASB for feedback.
- Present the draft report of the findings to a stakeholder forum for comments and feedback (online)
- Finalise and submit the final Baseline survey report presented in English and Indonesia in a structured, clear and professional manner. The report is evidence-based and at least includes executive summary, findings, challenges, opportunities and recommendations.
Target
Relevant actors in the fields of humanitarian preparedness and humanitarian response, including government institutions and non-government organisations/NGOs working on WASH issues, DRR, Anticipatory Action, Humanitarian Response, Climate Action, Environment, Inclusion at the national level, and program areas, including village governments and communities.
Study principles and requirements
The study design should consider the following principles and requirements:
- Participatory and inclusive approaches that capture a cross-section of views from project stakeholders, including target project participants.
- Use of relevant sampling and qualitative and participatory methods/tools to generate an understanding of the situation.
- Triangulation and cross-checking of data through utilising multiple methods and validating early findings.
- Clear communication of the data collection schedule, including an outline of who will make the information available.
- Clear outline of the approaches for analysis and interpretation of data.
- Adherence to ASB’s policies, namely, the Anti Fraud and Anti Corruption Policy, Safeguarding Policy, Whistleblowing Policy, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH) Policy, Feedback and Complaints Response Mechanism, and Code of Conduct.
Schedule
The estimated starting date for the Baseline Survey is between March until the end of April 2024.
| ACTIVITIES | Weeks |
| Development of proposal (including review with ASB) | 1 week
Note: (excluded in the consultancy agreement) |
| Desk review and, development of Baseline survey plan and instruments (including presentation to ASB – online meeting) | 1 week |
| Data collection | 2 week |
| Data analysis | 1 week |
| Drafting and consultation(to ASB and relevant actors for feedback) | 1 week |
| Delivery of final report | 1 week |
| TOTAL | 7 weeks |
Requirements of experience and qualifications
- Extensive experience in undertaking high-quality baseline or evaluation studies
- Minimum 10 years experience in DRR, Humanitarian Response, WASH, Climate Action, Environment, and Inclusive. Also actively engaged and updated in the discourse and practices of Anticipatory Action.
- Minimum 7 years experience in conducting formal study or research, including Baseline survey
- Good analytical skills
- Good communication and diplomacy skills
- Experience and ability to deal with government at the national and sub-national level in Indonesia context, especially with indicated government for the Baseline survey.
- Experience with international NGOs and NGOs who work in DRR, Anticipatory Action, Humanitarian Response, WASH, Climate Action, Environment, and Inclusion
- Fluent English language skills (report should be written in English and Indonesia)
Payment Condition
- The payment will be in Indonesian Rupiah.
- Terms of payment: 50 % on the contract signature, 30 % on the delivery of the draft report, and 20% on the delivery of the final report after validation consultation/workshop from the respective persons at every baseline of the Baseline survey.
- The payment includes tax as regulated in the Republic of Indonesia.
Operational Arrangement
Accommodation and transportation
- The consultant will be responsible for arranging one’s own hotels, transportation and any operational costs. Fees, accommodation, transportation, and any operational costs are all included in the agreement. ASB can provide competitive and safe recommendations based on its experience in areas such as hotels. The cost is to be presented in the detailed financial proposition.
Other
- The consultant is responsible for one’s own full health insurance.
- The consultant must follow national and sub-national governments’ security/safety regulations.
- The consultant is responsible for one’s own laptop, mobile phone, camera, recorder and other required work equipment that will be used for the Baseline survey and the documentation.
- The consultant must follow the right to life with the dignity of the people, the principle of non-discrimination, and conduct ethics on interaction with different people, including persons with disabilities, during the survey.
- The consultant is responsible for helping us reduce our environmental footprint while conducting baseline activities.
Output
The Baseline Survey report contains the following:
- Summary
- Introduction and justification
- Literature review
- Methodology
- Results
- Recommendations
- Annexes
- Bibliography
Applications
Interested candidates should present an application, as follows:
- A Technical proposal in English, maximum 10 pages, with:
- Technical reference of previous similar works
- Methodological note with a proposition regarding the organisation of the survey, planning, etc.
- A Financial proposition with a detailed budget considering the conditions mentioned in this Term of Reference.
- Short CV of the consultant (no more than 2 pages). If applying in a team, send the CV of the lead consultant and a concise summary of the team, including a demonstration of suitability and relevant experience as per the above.
- Optional: Consultant may also wish to include (attached as links or appendices):
- Examples of relevant work and materials produced.
- References or testimonials from previous partners or clients
- Other information and conditions:
- ASB will prepare the service contract between ASB and the Consultant
- The duty station of the consultant and the possibility to travel to Jakarta, DIY Province/ Gunungkidul District, and Central Java Province/ Magelang District
Inquiries and Submissions to:
dwi.sakti@asbindonesia.org & asb.procurement@asbindonesia.org
The deadline for proposal submission is February 19th, 2024, at 5 pm Yogyakarta time.
